Brands: Payments and Pricing

Pod takes care of invoicing and payments for you.

VENDOR PAYMENTS + STATEMENTS

MONTHLY STATEMENT + PAYMENT

Access your monthly statements on your Dashboard via Finance > Monthly Statements. Statements reflect all activity in one place: orders, fees, credit memos, net proceeds and payments. Your payout is equal to the Ending Balance at the bottom of your statement.

GETTING PAID

Pod make payments to brands via Stripe Connect. In order to receive your payments, you are required to connect to Stripe via your Pod vendor dashboard, under Settings > Payments > Payouts. Pod is not responsible for any late payments if you do not complete the connection to Stripe.

Beginning May 30, 2024, Pod will no longer make ACH payments unless otherwise agreed. ACH and wire transfers may take up to a week to be processed. For payout amounts less than $100, wire transfers may be withheld due to processing fees.

Please contact payments@podfoods.co if you encounter any difficulties with your Stripe connection.

INTERNATIONAL BRANDS

Please note that international vendors without a US bank account will not be able to be paid via our normal Stripe transfer. We offer wire transfers for a $30 fee and these transfers are processed once a month at the end of the month. Alternatively, we recommend opening a US bank account for ACH transfers via Wise.

BRAND PAYMENT INFORMATION

Brands receive two payouts each month. On the 15th of the month, a payout is initiated for the prior month's first half statement activity (1st - 15th), and on the last day of the month a payout will be initiated for the prior month's second half remaining statement activity (16th - end of month).

Please allow a few business days for funds to be transferred into your bank account.

Please note:

• Statement activity is based on order POD confirmation (fulfillment date), not the delivery date. POD confirmation can take place up to 10 business days following the delivery of an order.
• If an order is shipped partially and there are multiple shipments within a single order, payout is based on the POD of the last fulfilled shipment. Dates can be verified within the Finances tool in the Vendor Dashboard under Monthly Statements.
• Payout estimates are located at the end of the statements. Please note that these are not confirmed amounts and may change depending on billback invoices received from the retailers. If the cumulative amount on billback invoices is larger than the upcoming payout amount, please note that we may not issue the payout until the next cycle.

You are able to view the previous month's statement activity on the 10th of every month for expectations on payout dates in the current month. This can be accessed in your Dashboard in the Finances Tab under the subsection: Monthly Statements

If you are a Pod Express Brand: Storage/handling fees will continue to be added to your statement on the last day of the month and therefore will be subtracted from the 2nd payout of the subsequent month.

Brand statements are finalized and made available to brands on the 10th of every month for the prior month's statement. There you will be able to see the amount of each payout. In the case of an outstanding negative balance on your account, Pod reserves the right to make an account debit via Stripe to resolve the amount due.

If you have any questions, please feel free to connect with payments@podfoods.co and cc your category manager.

Please note: you will not invoice Pod or the buyer companies to receive payment. Pod will initiate payment based on the monthly statement breakdown.

SAMPLE STATEMENT

FEES

POD EXPRESS SERVICE FEE

• Your Service Fee is 18% of your product price/your price to the retailer. You can set prices on Pod by region or retailer, and we never mark up your prices! We do not have any hidden fees or deductions, but you will see Storage Fees and any associated retailer billback invoice amounts reflected in your Monthly Statement. These will be deducted from your payouts and if your overall balance with us is in deficit, we reserve the right to perform a debit charge from your connected bank account.

• Pod Express works by having consigned inventory in one or multiple of our distribution centers and orders are fulfilled to stores via our logistics network. Please note that we can only stock inventory in our distribution center/s once you have a Pod Express retailer that has formally authorized your product/s.

The Pod Express fee structure is as below:

• 18% Service Fee: Pod takes an 18% service fee of your listed case price. For example, if the retailer is paying $50/ case, Pod takes 18% (i.e. $9) and the remaining $41 is paid to you.
• Month Storage Fee: Pod charges a monthly storage fee of $40/ per SKU/ per pallet/ per month/ per warehouse. This is for dry/ambient-temp storage (refrigerated is $50/ per SKU/ per pallet/ per month/ per warehouse and frozen is $55/ per SKU/ per pallet/ per month/ per warehouse).

For example, if you have 2 SKUs activated in our Chicago distribution center, your total monthly storage fee would be $40/SKU x 2 SKUs = $80/Month. This $40/SKU is based on a pallet position at the warehouse. The monthly storage fee decreases to $25/ per SKU/ per pallet/ per month/ per warehouse if you are in Sprouts Farmers Market, Whole Foods or Walmart nationally.

• Freight Handling Fee: Pod charges $15 freight handling for a single SKU pallet or $30 freight handling for a multi SKU pallet. This is a one-time fee per pallet upon arrival at our distribution center/s.

• Pod Freight: We highly recommend that all brands sending inventory into our distribution centers work with Pod Freight to ensure an efficient inbound shipment process. We work with the largest LTL freight broker in the US for pick up and delivery to our distribution centers. If you do not want to proceed with Pod Freight, you will be responsible for sending inventory into our distribution centers.

* Inventory is stored on consignment (the brand retains ownership of the inventory until it is sold to the retailer).

Effective January 1, 2026, the standard monthly storage fee for all categories (Monthly by SKU, per Pallet Location) will increase by $5.

Storage Fees are billed monthly, calculated based on your inbounds and stored inventory, by brand by DC. The storage fees and Pod Freight charges referenced above are outlined in detail by category in the table below.

Note: For brands that are active in 7 or more DCs, the storage fee for dry items is $25/SKU/month/pallet location, and is capped at $1,000 per month.

ADDITIONAL LABOR CHARGE

· Sort and segregate fees may apply to inbounds that arrive with significant damages or arrive as mixed pallets.

· These charges are in addition to the standard $30 handling fee for multi-SKU pallets.

* Proper labeling and grouping will help avoid any additional warehouse sort & segregation charges.

LONG TERM STORAGE SURCHARGE

If any individual SKU in any individual DC has been in storage for longer than 30 days and not one case of that SKU has been ordered and delivered to a retailer with the previous 30 days, an additional $1.00/case/month fee will be assessed for all cases of SKU that remain in storage until a withdrawal, donation or disposal is completed.

WITHDRAWAL, DONATION, & DISPOSAL FEES

*Subject to loading/unloading fees, at the discretion of the DC, when applicable.

POD DIRECT SERVICE FEE

• Pod Direct is our online wholesale marketplace where retailers place orders & you fulfill by shipping directly to the store.

Please see below for our Pod Direct fee structure:

• 8% Service Fee: Pod takes an 8% service fee of your listed case price. For example, if the retailer is paying $50/case, Pod takes 8% (i.e. $4) and the remaining $46 is paid to you.
• Shipping Cost: Shipping cost should be factored into your case price (you are responsible for paying shipping for Pod Direct). We have 3 shipping zones for Pod Direct: West, Central, East. You may have unique case prices per shipping zone and set your own MOQs per shipping zone.

DISCONTINUATION

As part of the discontinuation process, we will partially withhold payment for at least 60 days if:

1. Brand is participating in a promotion at the time of discontinuation.
2. Billback invoices have not yet been received from the retailers.
3. Brand has a guaranteed sales arrangement with the retailer.
4. Brand has yet to fully withdraw their inventory from our distribution centers.

Please note that Pod requires the brand to disclose all promotions and agreements with the retailer at any time during the normal course of business. We reserve the right to withhold payment at any time to cover the cost of any in-store promotions.

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